Falling Colors is looking for an office assistant!

We design and build custom software solutions. Many of our clients are in the public/non-profit sector, with focuses like behavioral and mental health, child welfare, and community outreach.

Our small but growing company needs a reliable, organized Office Assistant to manage the day to day administrative aspects of running the business. Our Office Assistant will have a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills. This job may include overtime or occasional off hours but most work will be performed during normal business hours. We are looking for someone who can operate effectively with little supervision and can manage multiple tasks at once without becoming overwhelmed.

Falling Colors

Falling Colors is a small (~20 person) company, women-owned and women-founded. We are a diverse and open-minded team, with a mix of genders, ethnicities, and interests. We have parents and non-parents, self-taught and formally educated folk, introverts and extroverts, semi-professional ballroom dancers and golfers, gardeners, soft-ball players, and VR hobbyists.

As a company, we value using our skills and time to improve the world around us — from behavioral health care to local educational opportunities. As a team, we strive to be kind, support each other, and work together, stepping forward to handle all the exciting things that get thrown our way.

We are located in Santa Fe, New Mexico, with offices in Denver, Philadelphia, and New York. Our office assistant will work onsite in our main Santa Fe office.

Responsibilities

– Greet clients upon arrival and direct them to appropriate offices
– Schedule and prep for meetings
– Maintain office supply inventory
– Mail pickup from multiple locations. Read and route incoming mail and process outgoing mail.
– Organize and maintain office common areas
– Perform general office clerk duties and errands
– Coordinating events as necessary
– Perform receptionist duties when needed
– Light accounting duties
– Maintain filing and storage systems in the office
– Schedule travel arrangements for employees when applicable
– Retrieve documents and files when requested
– Create, edit and update spreadsheets

The Must Haves

– Excellent organizational and time management skills
– Strong interpersonal communication skills
– 2 years experience in an administrative capacity
– 2 years customer service experience
– High school Diploma
– Competence with technology and software — including Office
– Pleasant, friendly disposition
– Adaptability – we are a small company and need people who can step up to solve a variety of problems
– Kindness — we work closely with each other, and are building a team that is supportive and fun to work with

The Good to Haves

– Experience with QuickBooks
– Experience in Building/Rental Management

The Bonus Stuff

– Experience with Managing Building Renovations

Benefits

We offer competitive salaries, professional growth opportunities, volunteering time, a generous 401K, and health, vision, and dental. Our office is filled with sunlight, plants, and pretty good snacks.

What Next?

If you think this sounds like it could be you, we encourage you to apply. We don’t expect anyone to have all of the things we’re looking for, and we’re always happy to have a conversation.

To apply, please send your resume and a cover letter to apply at falling colors dot com. We look forward to getting your application!

Number of positions avilable: 1
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. We are not currently able to offer visa sponsorship or support.
Send Resumes to 'apply at fallingcolors dot com'. Include the position title as your subject line in the email.